Meeting & Event Planning

End-to-end planning, coordination, and hosting of important meetings and events


KAI’s meeting and event planning team facilitates empowering conversations, honors culture, and incorporates a client-centered approach.

Our Approach

Each year, our team of certified government meeting professionals facilitates more than 100 events ranging in size from 20 to 2,000 participants. We support our clients through every step of event coordination and planning.


Planning, budgeting, site selection, consultation, and reporting

Promotion, outreach, agenda, and branding development

Speaker and special guest coordination

On-site/online registration, facilitation, logistics, materials signage, and audiovisual support

Hotel lodging and travel coordination

Contract negotiation with prospective vendors

Related Work

KAI’s integrated services cover the spectrum of communications disciplines. From public health to education to safety to economic development, we do work that matters.

Learn how KAI can meet your communications needs. Email the service line VP at